Management of university records for effective administration of universities in North Central Nigeria

Abstract

This study assessed the management of records for effective administration of universities in North Central Nigeria. A descriptive survey design was adopted in carrying out the study. Questionnaire was used in the collection of data. The results of the study, among others, showed that alphabetic and subject filing systems are the two major filing systems employed. Equally, records creation, records retrieval, records scheduling, filing and correspondence management were done manually. Cupboard, wooden shelves/cabinets, steel shelves, drawers for flat file, box file and top of tables are storage facilities made available. Compliance with international standard, adequate storage facilities under good environment, computerization of all universities records, periodic check to ensure proper management are all identified as strategies that will enhance the effective management of records. The following recommendations were made based on the findings of this study; adequate filing systems like alphabetic, numeric and alphanumeric filing systems should be adopted. Adequate space, security devices and storage facilities in a good atmospheric condition that will extend the life of records should be provided. All personnel handling records in the universities should be trained and retrained especially in ICT application and records management, in order to operate in a digital environment. Key words: Management, university records, North Central.

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