The neglected fond in university archives

Abstract

Purpose This paper aims to focus on the need to ascertain harmony in records and archives management practices between the university archives, sports union and the various sport clubs at the University of KwaZulu-Natal (UKZN) in an endeavor to establish whether these fugitive records are being captured. Design/methodology/approach Both quantitative and qualitative methods are used to investigate records and archives management practices in sport clubs on the Pietermaritzburg (PMB) campus, UKZN. Data are thus obtained through a questionnaire, interviews, observation and email correspondence. This triangulation of methods of data collection is designed to increase the validity and reliability of the results. Findings This study has established that there was much dissonance with regard to records and archives management practices and recommendations inter alia included their need for overhaul and the need for pro-activeness on the part of archivists to collect this heritage for future reference. Research limitations/implications This study is only confined to the UKZN, PMB campus and not the entire university that constitutes a limitation. The findings may assist university authorities as decision and policymakers to ensure that records and archives management practices in universities are overhauled to prevent further loss of records. The study has focused on one genre of records, namely, leisure records, and there is a need for a comprehensive study on the entire university’s record-keeping system. Practical implications This paper highlights the plight of university archives and reiterates the need for an urgent review by university authorities with regard to their management. Originality/value This paper has used a number of data collection techniques to ensure reliability and validity of the data gathered. Physically checking the collections in the university repository to establish gaps corroborated with the research findings in an effort to establish the underlying cause of poor archival development.

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