Articlehybrid2023

Soup du jour – existing and emerging trends in archives and records management standardization

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Digital and Traditional Archives Management Information Science and Libraries Information Systems and Technology Applications

Abstract

Purpose This paper aims to examine the concept of standardization beyond its traditional use in generating and implementing standards and good practice guidelines (S&GPG) by looking at existing and emerging trends. Design/methodology/approach This paper utilizes two primary approaches to categorizing S&GPG for better comprehension: categorization based on provenance as well as based on subject matter. Findings A significant concern related to categorizing S&GPG based on provenance or subject is the constant proliferation of standards being developed and introduced every year. This rapid growth in standards requires frequent re-categorization to keep up with the dynamic nature of this field. To tackle this problem, this paper explores emerging concepts such as ontological representation and frameworks that offer archives and records management (ARM) professionals. Practical implications Standardization refers to establishing uniform rules through mutual agreement to ensure consistency. The study of standardization goes beyond the development of individual S&GPG, encompassing their practical application in work settings. Categorizing standards alone may not fully capture their actual use. However, abstraction mechanisms like ontological representations, models and frameworks can demonstrate how these standards have been leveraged. This paper provides illustrative examples rather than an exhaustive list to showcase how these mechanisms have been applied in research projects or as practical tools. Originality/value This paper explores the emerging topic of standardization from the perspective of ontological representations and models or frameworks. In addition, it also contributes to the discussion of the 2022 version of ARMA International’s Information Governance Implementation Model and the 2020 version of the World Bank Group's Records Management Roadmap, providing unique insights into these topics.

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References

2010A World of Standards but not a Standard World: Toward a Sociology of Standards and Standardization 2010Standards, techno-economic networks, and playing fields: Performing the global market economy 2016Managing digital records in a global environment 2000Integrating records management into information resources management in U.S. government agencies 2007Records management capacity and compliance toolkits: a critical assessment 2010ISO 15489 Records Management: its development and significance 2018Digital Preservation Capability Maturity Model (DPCMM)2016The Modern Records Management Program: An Overview of Electronic Records Management Standards

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2023The Utility of Standards and Good Practice Guidelines for Records Professionals: comparing apples, oranges, and other fruits 2025Systems Thinking, Management Standards and the Quest for Records and Archives Management Relevance

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